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- BY-LAWS
- OF
- THE AMERICAN INDONESIAN CHAMBER OF COMMERCE, INC
- ARTICLE I.
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OBJECTIVES
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The purposes for which the Corporation is formed are as follows:
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To foster and promote trade, commerce, mutual welfare and other
business relations between the United States of America and Indonesia, and their
respective peoples, and to serve these persons and organizations having
financial, trade, business or professional interests in either or both of such
countries.
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- ARTICLE II.
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MEMBERS
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l.
All persons, firms, corporations and organizations who are interested in the
purposes of the Chamber and who are acceptable to the Board of Directors shall
be eligible to apply for membership in the Corporation. Every applicant for
membership shall present a written application containing such information as
the Board of Directors may require, and accepting and agreeing to abide by the
provisions of these By-Laws and amendments thereto. Such application shall be
submitted to and acted upon by the Board of Directors in their complete
discretion. A majority vote of the Directors present at a duly called meeting
shall be necessary for the election of a member.
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2. Any
member may withdraw from the Corporation by submitting to the President a
written resignation, accompanied by a remittance in full for all dues to date.
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3. The
membership of any member may be terminated by the Board of Directors by a
two-thirds vote of the Directors present at any duly called meeting of the
Board, provided that by a similar vote the Board shall first find that such
membership is prejudicial to the best interests of the Corporation; provided
further that the member in question shall have had an opportunity, upon notice
of at least thirty days, to show cause why its or his membership should not be
terminated as provided in this section. Upon such termination the dues paid for
the current year shall be returned.
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4.
If any member shall fail or refuse to pay annual dues within a period of sixty
days after the same become due and payable, the membership of such member shall
then stand suspended and may be terminated by the Board of Directors without
regard to the other provisions of these By-Laws.
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5.
Categories of special membership, including honorary membership, and membership
dues schedules, as may be deemed appropriate, may be established by the Board of
Directors.
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- ARTICLE III.
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MEMBERSHIP
DUES
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l.
Membership dues shall be payable upon election of a member by the Board of
Directors, and thereafter shall be payable annually in advance on
the anniversary date of joining.
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2.
Membership dues shall be determined by the Board of Directors and reviewed
periodically. The following categories and dues levels are applicable:
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Benefactor (Corporate) Member:
$5000
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Sponsor Member:
$1500
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Regular Corporate Member
$1000
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Associate (Corporate)
$500
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Individual Member
$l25
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- ARTICLE IV.
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MEETINGS
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l.
Annual Meetings of the Corporation shall be held once a year in April. Ten days'
written notice thereof shall be given each member.
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2.
Special Meetings of the Corporation may be called by the Directors at their
discretion. Ten days' written notice, stating the time, place and purpose of the
meeting, shall be given to each member.
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3.
Members may waive notice of any meeting in writing either before, at or after
the holding of such meeting.
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4.
To constitute a quorum at a meeting of the members there must be present, either
in person or by duly designated proxy, one-third of the members entitled to vote
thereat or twenty such entitled members, whichever is the lesser number. The
Executive Secretary shall, in his discretion, rule on the validity of any and
all proxies submitted at or before such meeting. The Executive Secretary's
decision with respect to each matter shall be final.
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5.
At meetings of the Corporation each member shall be entitled to one vote, and
under no circumstance shall any member and any person associated with or
employed by such member be entitled to more than a single vote. All voting shall
be by voice count unless one or more of the members at the meeting request that
the vote be taken by written ballot.
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6.
The President, or in his absence one of the Vice Presidents or the Executive
Vice President of the Corporation as designated by the President in advance of
the meeting, shall call all meetings of the members to order and preside.
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7.
The Executive Secretary of the Corporation shall act as Secretary of all
meetings of the members or, in his absence, the President may appoint any other
person to act as Secretary.
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8.
Except as otherwise required by law or these By-Laws, a majority vote of the
members present at any duly convened meeting shall be sufficient to carry any
motion presented.
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- ARTICLE V.
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DIRECTORS
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l.
The affairs of the Corporation shall be managed and controlled by a Board of not
less than three (3) nor more than twenty-five (25) Directors who shall be
elected annually by the members as follows: At the first meeting of the members
at least five Directors shall be elected for the term of one year, at least five
Directors shall be elected for a term of two years and at least five shall be
elected for a term of three years. Upon the expiration of the term of each such
group of Directors, their successors shall be elected for a term of three years.
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Directors
in each case shall serve until the Annual Meeting of the year of expiration of
their respective terms and until their successors shall have been duly elected
and qualified; provided that a majority of the members of the Corporation at a
Special Meeting of Members called for that purpose may remove any Director at
any time, with or without cause.
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The
number of Directors may be increased or decreased by a vote of a majority of the
members present at any duly convened meeting. No reduction in the number of
Directors shall shorten the term of any incumbent Director.
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A Director
may resign at any time by giving written notice to the Board, the President or
the Executive Secretary of the Corporation. Unless otherwise specified in the
notice, resignation shall take effect upon receipt thereof by the Board or such
officer, and the acceptance of the resignation shall not be necessary to make
such resignation effective.
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2.
No later than sixty (60) days following the Annual Meeting, the President shall
name a Nominating Committee consisting of at least three (3) persons, one (l) of
whom shall be a Director whose term of office does not expire at the next annual
meeting, one (l) the Executive Secretary, and the others selected from the
general membership. The Nominating Committee shall prepare and submit the list
of nominee for election as Directors at the next Annual Meeting.
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3.
Directors shall be members of the Corporation, or associated with, or employed
by a member of the Corporation.
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In case of any vacancy in the Board, a Director to fill such vacancy may be
elected by a majority of the Directors then in office. Every Director so elected
shall hold office until the next Annual Meeting and until the election of his
successor.
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5.
Meetings of the Board may be held at any time. Such meetings shall be called by
the President or the Executive Secretary. The President or Executive Secretary
shall call a special meeting whenever so requested in writing by a majority of
the Directors.
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6.
Notice of a meeting shall be given each Director in person or by telephone at
least twenty-four (24) hours before the meeting or by telegraphing or mailing to
him at least five (5) days before the meeting a notice thereof. Notice of a
meeting need not be given to any Director who submits a waiver of notice whether
before or after the meeting or who attends the meeting without protesting the
lack of notice to his prior thereto, or at the commencement of the meeting.
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7. At any
meeting of the Board of Directors, a minimum of seven (7) Directors then holding
office shall constitute a quorum for the transaction of business.
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8.
Except as otherwise required by law or these By-Laws, a majority vote of those
Directors present at a duly convened meeting shall be sufficient to carry any
motion presented.
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9.
Whenever the Directors are required or permitted to take any action by vote,
such action may be taken without a meeting by written consent, setting forth the
action so taken, signed by all Directors entitled to vote thereon.
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l0.
There shall be an Executive Committee of the Board of Directors which shall have
and may exercise, when the Board is not in session, all powers of the Board that
may lawfully be delegated. All acts done and powers conferred by the Executive
Committee from time to time shall be deemed to be and may be certified as being
done or conferred under authority of the Board. The Executive Committee shall
hold a regular meeting, without notice, at the same time and on each day
appointed for a regular meeting of the Board of Directors if a quorum of the
Board shall not be in attendance at such time and place. The Directors then
present, if there be not less than five, shall constitute the Executive
Committee for such regular meeting and the vote of a majority of the Committee
as so constituted shall suffice for the transaction of business. A special
meeting of the Executive Committee may be called at any time in the same manner
as a meeting of the Board of Directors. Notice of any such special meeting shall
be given to each Director and the Directors who shall attend at the time and
place fixed in such a notice, if there be not less than five, shall constitute
the Executive Committee for such special meeting and the vote of a majority of
the Committee as so constituted shall suffice for the transaction of business.
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ll.
The Board of Directors by resolution may authorize such standing or other
committees as they may deem advisable for the transaction of the business of the
Corporation.
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l2.
Honorary Directors may be nominated by the Board of Directors and elected at any
annual meeting of the membership; in special recognition of faithful devotion
and service to the Chamber on the part of any individual. An Honorary Director
shall serve indefinitely as a non-voting member of the Board. In event of the
resignation of an Honorary Director, it shall not be required that the vacancy,
thus created, be filled.
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- ARTICLE VI.
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OFFICERS
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The
officers of the Corporation shall be a Chairman, President, Executive Vice
President, four Vice Presidents, a Treasurer and an Executive Secretary, who
shall be appointed by the Board of Directors and shall serve until the next
Annual Meeting and until their successors are appointed and installed; provided
any officer may be removed at any time with or without cause by a majority vote
of the Board of Directors at a duly called meeting. The Chairman, the President,
the Executive Vice President, and the Vice Presidents shall be selected from the
Directors of the Corporation. The Board of Directors shall have the option to
leave vacant as circumstances warrant the positions of Chairman and Executive
Vice President.
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Chairman:
The Chairman of the Board shall be the chief policy officer of the Corporation,
and shall enunciate and interpret the policies determined by the Membership and
the Board of Directors. He shall appoint all Committees not established by the
Board of Directors or the President, and shall preside over those meetings at
which he is present.
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President:
The President shall be the Chief Executive Officer and shall exercise general
supervision over the affairs of the Corporation. He shall preside at all
meetings of the members and the Board and may appoint committees except when
otherwise ordered by the Board of Directors or the Chairman of the Board.
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Vice
Presidents: The Executive Vice President, shall be the immediate past President
unless that individual's interest in or responsibilities for Indonesian business
activities has measurably changed. The Executive Vice President, and the Vice
Presidents shall have such powers and perform such duties as may be assigned
them by the Board of Directors or by the President. In the absence or disability
of the President, the President shall designate which Vice President or
Executive Vice President shall preside over meetings of the members, and the
Board of Directors; provided, however, that if the President is unable to make
such designation, the Board of Directors shall make such designation.
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Treasurer:
The Treasurer shall have the custody of Corporation's funds and securities and
shall keep full and accurate accounts of receipts and disbursements in the books
and shall deposit all moneys and other valuable effects in the name and to the
credit of the Corporation in such depositories as may be designated by the Board
of Directors. The funds of the Corporation shall be disbursed as may be ordered
by the Board of Directors, provided all checks or other orders for withdrawal of
funds shall be signed by two officers of the Corporation. The Treasurer shall
take proper vouchers for such disbursements, and shall render to the President
and Directors at the regular meetings of the Board, or whenever they may require
it, an account of all his transactions as Treasurer and of the financial
condition of the Corporation. He shall, if required by the Board, give a bond in
such sum or sums and with such surety or sureties as shall be satisfactory to
the Board, conditioned upon the faithful performance of his duties and for the
restoration to the Corporation, in case of his death, resignation, retirement or
removal from office, of all bonds, papers, vouchers, money and other property of
whatever kind in his possession or under his control belonging to the
Corporation.
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Executive
Secretary: The Executive Secretary shall attend upon and keep minutes of all
proceedings of the Board of Directories and standing and special committees. He
shall, under the direction of the Board of Directors and the President, conduct
the business of the Corporation. He shall duly notify all members of their
election, sign all documents requiring his signature, have the custody of the
seal of the Corporation and affix the same to all instruments as required by the
Board. He shall give due notice of all meetings and perform such other duties in
connection with the Corporation as may from time to time be ordered by the Board
of Directors, the President or other executive officer having jurisdiction
thereof.
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- ARTICLE VII.
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SEAL
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The
seal of the Corporation shall be in the form and style impressed hereon.
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(Seal)
- ARTICLE VIII.
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AMENDMENTS
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The
Board of Directors shall have the power to alter, amend, or revoke any of the
provisions of these By-Laws and to adopt a new Constitution and/or By-Laws,
provided that any such action shall be subject to approval by the members at the
next Annual Meeting or at a Special Meeting called for that purpose.
- ARTICLE IX.
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INTERPRETATION
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All
pronouns and any variations thereof shall be deemed to refer to the masculine,
feminine, singular or plural or a corporation as the identity of a person or
persons or corporations may require.
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(Restated
By-Laws adopted by the Board of Directors on November 2l, l986, replacing
By-Laws of January 20, l950, as amended at Annual Meeting of l987).
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